// TL;DR
Todoist is a task management app; Todoist says 50 million+ people rely on it. Free Beginner plan: 5 projects, 3 filter views, 1 week activity history, Smart Quick Add, list and board layouts, limited AI Ramble. Pro at $5/month ($60/year): 300 projects, calendar and table views, Task Assist AI, Email Assist, unlimited Ramble, 150 filters, full history. Business at $8/user/month adds a shared team workspace, 500 team projects, and room for 1,000 team members and guests. No affiliate relationship: Todoist is not a paid TechSifted partner.

How it scores

Free plan value5 projects runs out fast but Quick Add, reminders, and 90+ integrations on day one give it real utility
7/10
Pro value for the price$5/month for 300 projects, calendar view, AI assistance, full history, and auto backups is priced fairly for what it delivers
8.5/10
Task management featuresNatural language capture, priorities, labels, sections, subtasks, recurring dates, deadlines. The fundamentals are solid
8.5/10
AI features (Todoist Assist)Task Assist, Email Assist, and Ramble are built in, not bolted on; practical rather than decorative
7.5/10
Platform and integration coverage10+ apps, 90+ integrations, Claude and ChatGPT connectors, MCP server for developers
9/10

What we love (and don't)

// PROS
  • Beginner plan costs $0: 5 projects, Smart Quick Add, list and board layouts, task reminders, 90+ integrations
  • Pro at $5/month adds calendar and table layouts, Task Assist AI, 300 projects, 150 filter views, full reporting history
  • Smart Quick Add captures tasks in natural language on every plan, including free
  • 10+ apps: desktop, iOS, Android, wearables, browser extensions, email add-ons
  • 90+ integrations including Google Calendar, Slack, Jira, Zapier, Claude, and ChatGPT
  • SOC2 Type II certification applies to all plans
// CONS
  • 5-project cap on the free plan is tight for anyone juggling work and personal tasks simultaneously
  • Calendar and table layouts are Pro-only. The views that make Todoist feel modern require an upgrade
  • Task Assist and Email Assist AI are not available on the free Beginner plan
  • Ramble is limited to a session cap on the free plan; unlimited sessions require Pro
  • Month-to-month billing costs more: Pro is $7/month billed monthly vs $5/month billed yearly
  • File uploads limited to 5 MB on the free plan; 100 MB on Pro and Business
Disclosure: TechSifted has no affiliate relationship with Todoist. This is editorial coverage. See our full disclosure.

The Todoist free plan is called Beginner, and it costs $0. What it has: 5 personal projects, Smart Quick Add, task reminders, list and board layouts, 3 filter views, and 1 week of activity history. What it doesn’t have: a calendar view, table view, Task Assist AI, or more than 3 filter views.

If your task list is 5 projects or fewer, the free plan holds up. The moment you have work projects, personal tasks, and anything else running in parallel, you hit the ceiling.

Pro is $5/month billed annually.

What Todoist is

Todoist is a task management and to-do list application from Todoist Inc., a company that has been remote and async since 2011 (Source). The product started as a tool one computer science student built to get his own life organized. Todoist says it now has 50 million+ users and 347K+ five-star reviews on Google Play and the App Store.

The product sits in the personal and team task management category. It is not a project management suite in the monday.com sense. For Gantt charts, Todoist’s integrations page lists Ganttify, a Gantt chart add-on. What it does is capture, organize, and schedule tasks, and the Business plan stretches that to teams of up to 1,000 members and guests.

Smart Quick Add

Quick Add is the core capture mechanic on every plan, including free.

You type a task in plain language and Quick Add captures and organizes it from that sentence. Todoist calls this “easy-flowing, natural language” capture.

Todoist says it has spent over a decade refining how people add tasks. Of everything on the free plan, this is the feature I would least want to give up.

Views

The free Beginner plan gives you list and board layouts. In my view, those two cover most organizing.

Pro adds the calendar layout and the table layout. Calendar shows tasks plotted by date, which I think is the most useful upgrade for anyone who plans week by week. Table is a spreadsheet-style view, useful if you want to see task attributes side by side.

Priorities, labels, sections, and subtasks

Todoist’s plan comparison marks priority levels, labels, sub-tasks, recurring due dates, task descriptions, comments, and assigned tasks as available on the free Beginner plan.

Labels let you tag tasks across projects, so you can pull up every “calls” task no matter which project it lives in. Sections divide a project into named groups. Sub-tasks nest under a parent task.

Every plan allows up to 5 people per personal project.

Todoist Assist (AI features)

Todoist groups its AI features under the name Todoist Assist. Four features:

Filter Assist. Available on every plan, including the free tier.

Task Assist. Pro and Business only. Not available on the Beginner plan.

Email Assist. Pro and Business only. Not available on the Beginner plan.

Ramble. Voice capture. Todoist’s pitch: “Just talk, and Ramble handles the rest.” The Beginner plan gets limited Ramble sessions. Pro and Business get unlimited sessions.

Task Assist and Email Assist are part of the Pro plan. If you are already paying for Pro, there is nothing extra to buy.

Todoist also lists Claude and ChatGPT integrations in its AI Agents category. Todoist says Claude can “manage tasks, track projects, and more”, and ChatGPT can “get insights into projects, plan your day, and more.”

Integrations

Todoist’s pricing page lists 90+ integrations. The integrations page sorts them into AI agents, automation, browsers, calendars, email, messaging, note taking, productivity, project management, task management, time tracking, and Todoist extensions.

Names on the integrations page include Claude, ChatGPT, Atlassian Rovo, Zapier, Make, Pipedream, Google Calendar, Reclaim.ai, Sunsama, Chrome and Gmail, Outlook Mail, Slack, Microsoft Teams, a Telegram bot, Jira, Ganttify, a Trello Power-Up, Everhour, and a Raycast extension.

For developers, Todoist offers an MCP server, a CLI, and a developer API.

Pricing

Beginner: $0. 5 personal projects.

Pro: $5/month, billed annually ($60/year). 300 projects, calendar layout, table layout, 150 filter views, full reporting history, Task Assist, Email Assist, unlimited Ramble, custom task reminders, task duration, auto backups, 100 MB file uploads.

Business: $8/user/month, billed annually ($96/year per user). Everything in Pro for each member, plus a shared team workspace, up to 500 team projects, 1,000 team members and guests, 250 people per team project, granular team activity logs, shared templates, team project folders, team roles and permissions, and centralized billing.

Those are yearly rates. Switch the pricing page to monthly billing and Pro is $7/month and Business is $10/user/month. On Pro, that is $84 a year against $60, so paying yearly saves $24.

SOC2 Type II certification applies on all plans, including the free tier.

Business plan

The headline Business feature is a shared team workspace, which holds up to 500 team projects and adds calendar and table layouts for those team projects. For a team, I think that workspace is the reason to pay, more than any single feature on the list.

I think room for 1,000 team members and guests is enough for most organizations. The 500-team-project cap and the 250-people-per-project limit cover real team-scale use cases. If you need this, it costs $8/user/month billed yearly, or $10 billed monthly. See the monday.com review for how that category compares at higher complexity.

Who should use the free plan

The 5-project limit is real, but 5 projects is enough for some people. If your task list is: Work, Personal, Groceries, Health, and one side project, the free plan is a reasonable long-term choice. Quick Add, reminders, the board layout, and the 90+ integrations are all on it.

The 1-week history limit on the free plan means you cannot look back past the last 7 days. That becomes a problem if you review your work by week or month.

Who should upgrade to Pro

Pro makes sense at $5/month if any of these apply:

  • You have more than 5 projects running
  • You want the calendar view for week-level planning
  • You want Task Assist or Email Assist in the product itself
  • You need more than 3 filter views
  • You want to look back past 1 week of activity
  • You want unlimited Ramble sessions

Pay yearly if you are sure: $60 billed yearly against $84 at the $7 monthly rate. Pro’s AI features are included in that price, with no separate AI purchase.

Skip Pro if

You have 5 or fewer projects, you do not need the calendar view, and you do not use AI assist features. The free plan is a legitimate long-term option, not a pressure campaign.

FAQ

Is Todoist free?
Yes. The Beginner plan costs $0. It includes 5 personal projects, Smart Quick Add with natural language parsing, task reminders, list and board layouts, 3 filter views, 1 week of activity history, and access to 90+ integrations including Google Calendar and Slack. Calendar and table views, Task Assist AI, and unlimited Ramble require the Pro plan at $5/month billed annually.
Is Todoist Pro worth it?
For anyone running more than 5 projects or who wants the calendar view, yes. Pro at $5/month adds 300 projects, calendar and table layouts, 150 filter views, Task Assist AI, Email Assist, unlimited Ramble, full reporting history, custom reminders, auto backups, and task duration. That is $60/year billed annually, or $7/month if you pay month to month.
What are the pros and cons of Todoist?
Pros: clean interface, natural language Quick Add on every plan, strong cross-platform coverage (10+ apps), 90+ integrations, practical AI features on Pro, SOC2 Type II security on all plans. Cons: the free plan’s 5-project cap arrives quickly, calendar and table views require paid upgrade, AI assistance (Task Assist, Email Assist, unlimited Ramble) is Pro-only, and month-to-month billing costs $7 instead of $5.
How does Todoist Business compare to Pro?
Business adds everything in Pro for every team member, plus a shared team workspace, up to 500 team projects, 250 people per team project, 1,000 team members and guests, granular team activity logs, shared templates, project folders, team roles and permissions, and centralized billing. Business is $8 per user per month billed annually ($96/year per user).
Does Todoist have AI features?
Yes. All plans get Filter Assist. Pro and Business plans add Task Assist, Email Assist, and unlimited Ramble sessions. Ramble is limited to a session cap on the free Beginner plan. Todoist also integrates with Claude and ChatGPT through its integrations catalog.
What is Todoist Ramble?
Ramble is Todoist’s voice capture feature: you talk and it turns what you say into tasks. The Beginner plan includes limited Ramble sessions; Pro and Business include unlimited sessions. Todoist’s pricing page lists it under the Todoist Assist section alongside Filter Assist, Task Assist, and Email Assist.